Terms and Conditions

 

To complete registration Delegate Fees must be paid in full. We will inform you of receipt of payment. By applying to ScotMUN, the delegate/delegation agrees to the following terms and conditions. 

Definitions

  1. In the following; the term “delegate” refers to any participant, whether part of a delegation or not. 

  2. The term “delegation”, refers to a group of 2 or more delegates who have registered under a delegation and/or University name.

  3. “Underage” refers to persons under the age of 18.

  4. Even if any of the terms specified below should become ineffective, all remaining terms of this agreement remain legally binding.

On delegate fees

  1. Delegate Fees includes attendance at the conference, and temporary access to any programs which are used for participation in the assigned committee, or for conference wide activities.

  2. ScotMUN operates on a ‘First paid, first served’ basis’. Places are not guaranteed until fees are paid in full. Fees are not considered 'paid' until a Receipt of Payment has been issued.

  3. Delegation applications may be rejected at the discretion of the ScotMUN secretariat.

  4. All Delegate fees are due no later than the 1st of March 2024. A late fee of £3 per Delegate Pack will be charged hereafter.

  5. In the event that the delegation wishes to pay through PayPal, a 5% surcharge will be added to the invoice value to cover PayPal transaction fees and currency conversions. ScotMUN is not liable for any extra charges associated with payment or currency conversions.

  6. Delegate fees are non-refundable except and exclusively in exceptional circumstances of bereavement and illness. In these cases a refund will only be given with proof of circumstances. Any refunds made will be paid via the original payment method.

  7. No refunds of any fees will be given in the event of circumstances beyond ScotMUN’s control, such as but not limited to governmental restrictions.

  8. ScotMUN will not pay any banking charges related to payment of fees, the processing of refunds, or any travel costs incurred by participants in the conference.

  9. After payment of the Delegate Fees, country and committee allocations will be allocated to the Delegate/Delegation. Preferences will be taken into account as far as reasonably possible.

On participant behaviour and expulsion from the conference

  1. All participants are expected to treat all parties involved in ScotMUN, including but not limited to, fellow delegates, the ScotMUN Secretariat, ScotMUN chairs with respect, courtesy, and diplomacy.

On responsibility and liability

To the extent permitted by law, ScotMUN excludes all liability under or in connection with this Agreement (whether such liability arises in delict/tort, contract, or in any other manner, and whether or not caused by negligence or misrepresentation), including liability for breach of duties expressly imposed or implied by statute, at common law, or otherwise. Further, and without prejudice to the generality of this, and any other provisions in this agreement relating to ScotMUN’s liability:

  1. ScotMUN does not endorse, and accepts no responsibility for participants who engage in activities which are unlawful, whether in criminal law, civil law, or otherwise.

  2. Participants in ScotMUN shall be liable in full for any additional costs which they incur due to participation in unlawful activities, or any activities which ScotMUN in its absolute discretion deems unbecoming of participants in the conference, or the compromise of any disputes in relation to such unlawful or unbecoming activities;

  3. To participate in ScotMUN, delegates must be at least 16 years of age on the first day of the conference;

  4. To participate in ScotMUN, underage delegates must, at least five working days prior to the first day of the conference:

    a. Provide the ScotMUN secretariat with a photocopy of a photographic form of identification, such as a passport, and

    b. Obtain from the ScotMUN secretariat a copy of the “Underage Participant Waiver Form”, agree to it personally by signing it, have it signed by a parent or guardian, and provide the double-signed copy of the Form to the ScotMUN secretariat.

On privacy and image rights

  1. ScotMUN reserves the right to use all images and footage of the participants taken during the days of the conference both for communication purposes and to promote further editions of the conference.

  2. The ScotMUN Secretariat reserves the right to use all data submitted by individuals and delegations, specifically the contact information provided, to be used for the promotion of future editions of the conference.

  3. Any data kept by ScotMUN will be deleted at the delegate’s request.

  4. All data will be handled in line with EdMUN’s Privacy Policy

  5. ScotMUN, and EdMUN are not liable for any information provided to or collected by any third party programs used to participate in the Conference, such as but not limited to, Zoom, Discord, MUN Command. 

On intellectual property

  1. The ScotMUN Secretariat claims copyright on all data and information available on the website www.scotmun.com and all official ScotMUN Social Media, including, but not limited to: the ScotMUN Logo, all rules of procedure, all Topic Guides, and all the photos and footage.

  2. Any individual wishing to use ScotMUN materials must make an official request to the ScotMUN Secretariat.